Children’s Records

Information contained in a child’s record is privileged and confidential. LHBH staff will not distribute or release information in a child’s record to anyone, not directly related to implementing the LHBH program plan for the child, without your written consent. A parent will be notified if a child’s record is subpoenaed. Parents are entitled to their child’s record at reasonable times on request. Parents will have access within two business days of their request, unless they consent to a longer time period. A parent will be allowed to view their child’s entire record which is kept in file cabinet. Classroom teachers have duplicate copies of each child’s emergency information and release forms, which are carried with them in the event of an evacuation. LHBH staff will maintain a log, only available to the parent and persons responsible for maintaining the center’s records, identifying anyone who has access to the record or who has received any information from the record.

Parents have the right to amend their child’s record by adding information, comments, data, or any other relevant materials. Parents also have the right to request a deletion or amendment of any information contained in their child’s record. If a parent believes that adding information is not sufficient to explain, clarify or correct objectionable material in their child’s record, parents have the right to conference with the LHBH staff to make objections known. After a conference, LHBH staff will inform you in writing within one week of their decision regarding a parent’s objection. If the decision is in the parent’s favor, LHBH will take the immediate steps necessary to put the decision into effect. When a child is no longer in the care of LHBH, the child’s record may be given to the parent or any other person the parent identifies, upon written request. A copy will remain in LHBH preschool files. LHBH will not charge for copies.